Privacy Notice for Applicants in d.vinci Job Postings
We are delighted that you are interested in our company and have applied or are applying for a position with us. We would like to inform you below about how your personal data is processed in connection with your application.
Who is responsible for data processing?
The responsible body in terms of data protection law is:
Richter BioLogics GmbH
Dengelsberg
24796 Bovenau
Which of your data do we process? And for what purposes?
We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our company, if applicable) and to carry out the application process. If we deem it necessary for filling the position, we may also collect personal data about you from third parties. This may include, for example, internet research or research on social media (e.g., LinkedIn, XING). In this regard, we refer you to the additional information at the end of this document. We will then provide you with any further information that may be required in such cases in accordance with Art. 14 DSGVO separately, if necessary.
On what legal basis is the processing based?
The legal basis for the processing of your personal data in this application process is primarily Art. 6 Abs. 1 lit. b) DSGVO.
According to this, the processing of data that is necessary in connection with the decision to establish an employment relationship is permissible. If the data is required for legal purposes after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 DSGVO, in particular for the purposes of legitimate interests pursuant to Art. 6 Abs. 1 lit. f) DSGVO. Our interest then lies in asserting or defending claims.
If special categories of personal data pursuant to Art. 9 DSGVO are processed (e.g. health data), the legal basis is § 26 Abs. 3 BDSG bzw. Art. 9 Abs. 2 lit. b) DSGVO in conjunction with Art. 6 Abs. 1 lit. b) DSGVO
How long will the data be stored?
Applicants' data will be deleted after 6 months in the event of rejection. If you have consented to the further storage of your personal data, we will transfer your data to our talent pool. The data will be deleted after two years. If you have been accepted for a position as part of the application process, the data will be transferred from the applicant data system to our personnel information system.
To whom is the data disclosed?
We use the specialized software provider d.vinci HR-Systems GmbH for the application process. This provider acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called data processing agreement with this provider, which ensures that data processing is carried out in a permissible manner. Your application data will be reviewed by the Human Resources department after we receive your application. Suitable applications will then be forwarded internally to the department managers responsible for the respective open position. The next steps will then be coordinated. Within the company, only those persons who need your data for the proper execution of our application process have access to it. In connection with co-determination, your data may be passed on to a works council. Furthermore, your data may be passed on to the representative body for severely disabled persons if you have indicated that you have a severe disability.
Where is the data processed?
The data is processed exclusively in data centers located in the Federal Republic of Germany.
Your rights as a “data subject”
You have the right to obtain information about the personal data we process about you. If you submit a request for information that is not in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be. You also have the right to have your data corrected or deleted, or to restrict its processing, insofar as you are legally entitled to do so. You also have the right to object to the processing of your data within the scope of legal requirements. The same applies to the right to data portability.
Our Data Protection Officer
You can contact our data protection officer at:
Kerstin Lange
c/o Vater Solution GmbH
Boschstraße 5
24118 Kiel
E-Mail: kelange@vater-gruppe.de
Right to complain
You have the right to complain to a data protection supervisory authority about our processing of your personal data.
Supplementary information on the processing of personal data not collected from the data subject (Art. 14 DSGVO)
If we process personal data during the application process that we have not received directly from you, the following additional information applies:
Data categories that we may process in this context include information about you that is publicly available on the internet or can be researched via social media platforms (e.g., from professional networks such as LinkedIn or XING). Furthermore, it may be data about previous employment relationships or data about you that is transmitted to us by employees as part of our employee referral program. The legal basis for this data processing is Art. 6 Abs. 1 lit. f) DSGVO, whereby our interest lies in identifying the most suitable applicants for the respective positions. If we process personal data about you that we have not collected from you directly, we will inform you separately about the source of the personal data unless you already have this information. For all other information required under Art. 14 DSGVO, please refer to the information provided in this privacy policy.
